Last Modified: June 18th, 2022
Our services consist of all the ScanDocFlow services we provide including the Scandocflow website, web application, SDK automation tool and API (“ScanDocFlow” and the “Service”). Certain features of the Service may be subject to additional guidelines, terms which will be communicated on the Service for such features. All additionals terms, guidelines and rules are incorporated by reference into these Terms and Conditions.
Please read them carefully before using the Service. Unless we agree with you in writing form that your individual terms and conditions are somehow different from the ones outlined in this document, you are bound by these Terms when using the Service.
Scandocflow is a data capturing and documents automation tool that extracts key data from documents and securely stores them in the cloud, and publishes the documents a to third party accounting and cloud platforms.
As a subject to these Terms, Scandocflow grants you a non-transferable, non-exclusive, revocable, limited license to use and access the Service.
Company reserves the right, at any time, to modify, suspend, or discontinue the Service (in whole or in part) with or without notice to you. You agree that Company will not be liable to you or to any third party for any modification, suspension, or discontinuation of the Service or any part thereof.
Ownership of Rights by Company
Excluding any Customer Data you acknowledge that all the intellectual property rights, including copyrights, patents, trademarks, and trade secrets, in the Service and its content are owned by or licensed to Company or Company’s suppliers. Neither these Terms (nor your access to the Service) transfers to you or any third party any rights, title or interest in or to such intellectual property rights. Company and its suppliers reserve all rights not expressly granted in these Terms. There are no implied licenses granted under these Terms.
Data & Privacy
By using our Service you provide us with information and files that you submit to Scandocflow (together, “your data”). You retain full ownership to your data. We don’t claim any ownership to any of it. These Terms do not grant us any rights to your data or intellectual property except for the limited rights that are needed to run the Services, as explained below. We may need your permission to do things you ask us to do with your data, for example, hosting your files, or sharing them at your direction. This includes product features visible to you, for example document previews. It also includes design choices we make to technically administer our Services.
Files and other content in the Services may be protected by intellectual property rights of others. Please do not copy, upload, download, or share files unless you have the right to do so. You, not Scandocflow, will be fully responsible and liable for what you copy, share, upload, download or otherwise use while using the Service. You must not upload spyware or any other malicious software to the Service. ScanDocFlow will not be liable for any loss or corruption of your data, or for any costs or expenses associated with backing up or restoring any of your data. If your contact information, or other information related to your account, changes, you must notify us promptly and keep your information current. The Service is not intended for use by you if you do not have the legal capacity to enter into contracts. By agreeing to these Terms, you are representing to us that you have full legal capacity to enter into contracts and that your capacity is not limited by age or any form of judicial or administrative restriction.
You are responsible for safeguarding the password that you use to access the Services and you agree not to disclose your password to any third party. You are responsible for any activity using your account, whether or not you authorized that activity. You should immediately notify Scandocflow of any unauthorized use of your account. You acknowledge that if you wish to protect your transmission of data or files to Scandocflow, it is your responsibility to use a secure encrypted connection to communicate with the Service.
Property & Feedback
These terms do not grant you any right, title, or interest in the Service, Software, or the content in the Services. While we appreciate it when users send us feedback, please be aware that we may use any feedback, comments, or suggestions you send us or post in our forums without any obligation to you. The Software and other technology we use to provide the Service are protected by copyright, trademark, and other applicable laws of both the United States and foreign countries. These Terms do not grant you any rights to use the Scandocflow trademarks, logos, domain names, or other brand features.
Scandocflow is available “AS-IS”
Though we want to provide a great service, there are certain things about the service we can’t promise. For example, THE SERVICES AND SOFTWARE ARE PROVIDED “AS IS”, AT YOUR OWN RISK, WITHOUT EXPRESS OR IMPLIED WARRANTY OR CONDITION OF ANY KIND. WE ALSO DISCLAIM ANY WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OR NON-INFRINGEMENT. Scandocflow will have no responsibility for any harm to your computer system, loss or corruption of data, or other harm that results from your access to or use of the Services or Software. Some states do not allow the types of disclaimers in this paragraph, so they may not apply to you.
Term and Termination
The term of your ScanDocFlow Service package is as set forth on the Site and in your billing account details. If your selected ScanDocFlow Service package that requires a recurring subscription fee, your package will automatically renew, unless you change your billing settings to month-to-month, we terminate it, or you notify us by email (email@example.com) of your decision to terminate your current ScanDocFlow Service package at the end of the term.
You must cancel any automatically renewing ScanDocFlow Service package before it renews in order to avoid billing of subscription fees for the renewal term to your credit card. All fees and charges are nonrefundable, and there are no refunds or credits for partially-used periods. If your ScanDocFlow Service package is for a term of 12 months or longer, your subscription is deemed to have begun during the month in which you were first billed by ScanDocFlow for the ScanDocFlow Service package.
If you breach any of these Terms of Service, or violate the rules of an Issuer or Card Network, ScanDocFlow will have the right to suspend, disable or terminate your Account or Cards or terminate these Terms of Service, at its sole discretion and without prior notice to you. ScanDocFlow reserves the right to revoke your access to and use of the ScanDocFlow Service or to terminate any Statement of Work at any time, with or without cause. In the event ScanDocFlow terminates these Terms of Service for your breach, you will remain liable for any and all amounts due hereunder.
You may cancel your Account and/or subscription at any time via the web interface or by sending an email to firstname.lastname@example.org
Fees and Payment
By establishing a ScanDocFlow Account, you agree to the term, pricing, payment, and billing policies set forth (a) herein, (b) on the Site (including our pricing page). The use of various offerings within the ScanDocFlow Service may be subject to additional terms as set forth on the Site (such additional terms being incorporated herein by reference). All fees paid for the ScanDocFlow Service are non-refundable and non-transferable. You are solely responsible for the payment of, and shall pay when due, all applicable sales and use taxes and similar fees now in force, enacted or imposed in the future on the delivery of ScanDocFlow Service and/or any related transactions (except for taxes assessed on ScanDocFlow’s net income or personal property). ScanDocFlow reserves the right to change the prices for any service package with fifteen days’ notice to you prior to the next billing cycle, unless otherwise set forth in a Statement of Work.
PLEASE READ THIS SECTION CAREFULLY — IT AFFECTS YOUR LEGAL RIGHTS AND GOVERNS HOW YOU AND SCANDOCFLOW CAN BRING CLAIMS AGAINST EACH OTHER. THIS SECTION WILL, WITH LIMITED EXCEPTION, REQUIRE YOU AND SCANDOCFLOW TO SUBMIT CLAIMS AGAINST EACH OTHER TO BINDING AND FINAL ARBITRATION ON AN INDIVIDUAL BASIS.
You agree that, in the event any dispute or claim arises out of or relating to your use of the Site, the Terms of Service, or the ScanDocFlow Service, you will contact us at email@example.com and you and ScanDocFlow will attempt in good faith to negotiate a written resolution of the matter directly. You agree that if the matter remains unresolved for 30 days after notification (via certified mail or personal delivery), such matter will be deemed a “Dispute” as defined below. Except for the right to seek injunctive or other equitable relief described under the “Binding Arbitration” section below, should you file any arbitration claims, or any administrative or legal actions without first having attempted to resolve the matter by mediation, then you agree that you will not be entitled to recover attorneys’ fees, even if you may have been entitled to them otherwise.
Limitation of Liability
TO THE FULLEST EXTENT PERMITTED BY LAW, IN NO EVENT WILL SCANDOCFLOW, ITS AFFILIATES, OFFICERS, EMPLOYEES, AGENTS, SUPPLIERS OR LICENSORS BE LIABLE FOR (A) ANY INDIRECT, SPECIAL, INCIDENTAL, PUNITIVE, EXEMPLARY OR CONSEQUENTIAL (INCLUDING LOSS OF USE, DATA, BUSINESS, OR PROFITS) DAMAGES, REGARDLESS OF LEGAL THEORY, WHETHER OR NOT SCANDOCFLOW HAS BEEN WARNED OF THE POSSIBILITY OF SUCH DAMAGES, AND EVEN IF A REMEDY FAILS OF ITS ESSENTIAL PURPOSE; (B) AGGREGATE LIABILITY FOR ALL CLAIMS RELATING TO THE SERVICES MORE THAN THE GREATER OF EUR 20 OR THE AMOUNTS PAID BY YOU TO SCANDOCFLOW FOR THE PAST THREE MONTHS OF THE SERVICES IN QUESTION.
Limitations on Use of Service
Scandocflow may impose reasonable limitations on bandwidth usage for the Services. You acknowledge and agree that Scandocflow may suspend or discontinue, without prior notice to you and at the sole discretion of Scandocflow, some or all of its Services, making the Services unavailable to you or other users. If Scandocflow deems it necessary to discontinue the services it provides due to the highly unlikely event of Scandocflow closure, you will receive at least 3 days notice before your account is closed. You acknowledge and agree that if Scandocflow disables access to your account, you may not be able to use the Services or access your account details, files or other content that may be contained in your account. Scandocflow has not set an upper limit on how many transmissions you may send or receive through the Services or how large the transmissions may be, but you agree that Scandocflow can set these limits at any time, at Scandocflow’s sole discretion. Scandocflow may remove any data or user accounts at any time and for any reason at the sole discretion of Scandocflow. You acknowledge and agree that Scandocflow is not an accounting service and, whilst we strive to attain extremely high levels of accuracy, we cannot guarantee the accuracy or correctness of the information extracted from your documents. You agree that you will check the accuracy and correctness of the data entered by Scandocflow before using this data. You acknowledge that Scandocflow makes no guarantee whatsoever regarding processing time, though the entire process usually takes under 3 business days. If you send in illegible documents, invoices or receipts they may not be processed correctly into your Scandocflow account. You recognize that all invoices and receipts may not be entered correctly into your account, and that Scandocflow does not guarantee proper tagging or data entry on any document. Scandocflow does not guarantee the accuracy of automatically processed information. Some states do not allow some types of limitations in this paragraph, so they may not apply to you.
We may revise these Terms from time to time and the most current version will always be posted on our website. If a revision, in our sole discretion, is material we will notify you (for example via email to the email address associated with your account). Other changes may be posted to our blog or terms page, so please check those pages regularly. By continuing to access or use the Services after revisions become effective, you agree to be bound by the revised Terms. If you do not agree to the new terms, please stop using the Services.
Miscellaneous Legal Terms
THESE TERMS AND THE USE OF THE SERVICES AND SOFTWARE WILL BE GOVERNED BY THE LAW OF THE UNITED STATES, EXCEPT FOR ITS CONFLICTS OF LAWS PRINCIPLES. ALL CLAIMS ARISING OUT OF OR RELATING TO THESE TERMS OR THE SERVICES OR SOFTWARE MUST BE LITIGATED EXCLUSIVELY IN THE STATE COURTS OF THE UNITED STATES AND BOTH PARTIES CONSENT TO VENUE AND PERSONAL JURISDICTION THERE. These Terms constitute the entire and exclusive agreement between you and Scandocflow with respect to the Service, and supersede and replace any other agreements, terms and conditions applicable to the Service. These Terms create no third-party beneficiary rights. Scandocflow’s failure to enforce a provision is not a waiver of its right to do so later. If a provision is found unenforceable the remaining provisions of the Agreement will remain in full effect and an enforceable term will be substituted reflecting our intent as closely as possible. You may not assign any of your rights in these Terms, and any such attempt is void, but SCANDOCFLOW may assign its rights to any of its affiliates or subsidiaries, or to any successor in interest of any business associated with the Services. SCANDOCFLOW and you are not legal partners or agents; instead, our relationship is that of independent contractors.